1.Information about the processing of your data
When you sign up for an event, we’ll need specific information from you, depending on the nature of the event. The invitation or registration form indicates which information is required and which information is voluntary. Your data will not be shared with third parties.
We use your data for the following purposes:
For the organization, implementation and handling of the event.
To connect the participants of the event by issuing name badges.
To plan future events and invite you to them.
We use data at registration and, if necessary, invoice and payment data save.
Photographs and films are taken at events that can also be used for the public relations work of the E4TC.
2. Online presence in social media
2.1. We maintain online presence within social networks and platforms in order to communicate with customers, prospects and users active there and to inform them about our services. When calling up the respective networks and platforms, the terms and conditions and the data processing guidelines of the respective operators apply.
e.g. Write posts on our online presence or send us messages.
3. Cooperation with contract processors and third parties
3.1. If, in the context of our processing, we disclose data to other persons and companies (processors or third parties), transmit them to them or otherwise grant access to the data, this is done only on the basis of a legal permission (for example: if a transmission of the data to third parties, as required by payment service providers, pursuant to Art. 6 (1) (b) GDPR to fulfill the contract), you have consented to a legal obligation or based on our legitimate interests (for example: the use of agents, webhosts, etc.).
3.2. Insofar as we commission third parties to process data based on a so-called “contract processing contract”, this is done based on Art. 28 GDP
4. Security measures
4.1. We take appropriate technical measures in accordance with Art. 32 GDPR, taking into account the state of the art, the implementation costs and the nature, scope, circumstances and purposes of the processing as well as the different likelihood and severity of the risk to the rights and freedoms of individuals Organizational measures to ensure a level of protection appropriate to the risk. The measures include ensuring the confidentiality, integrity and availability of data by controlling physical access to the data, as well as their access, input, transfer, availability and segregation. Furthermore, we consider the protection of personal data already in the development or selection of hardware, software and procedures, according to the principle of data protection by technology design and by privacy-friendly default settings considered (Article 25 GDPR).
4.2. The security measures include the encrypted transmission of data between your browser and our server.
5. Transfers to third countries
If we process data in a third country (ie outside the European Union (EU) or the European Economic Area (EEA)) or in the context of the use of third party services or disclosure or transmission of data to third parties, this will only be done if: to fulfill our (pre) contractual obligations, on the basis of your consent, on the basis of a legal obligation or on the basis of our legitimate interests. Subject to legal or contractual permissions, we process or have the data processed in a third country only in the presence of the special requirements of Art. 44 et seq. DSGVO. That the processing is e.g. on the basis of specific guarantees, such as the officially recognized level of data protection (eg for the USA through the Privacy Shield) or in compliance with officially recognized special contractual obligations (so-called “standard contractual clauses”).
7. Types of processed data:
Inventory data (e.g., names, addresses)
8. Categories of data subjects:
In the following, we also refer to the affected persons as “users”
9. Purpose of processing:
10. Rights of the persons concerned
10.1. You have the right to request a confirmation as to whether the data in question is being processed and for information about this data as well as for further information and a copy of the data in accordance with Art. 15 GDPR.
10.2. In accordance with Art. 16 GDPR you have the right to demand the completion of the data concerning you or the correction of the incorrect data concerning you.
10.3. In accordance with Art. 17 GDPR, they have the right to demand that the relevant data be deleted without delay or, alternatively, to require a restriction of the processing of data in accordance with Art. 18 GDPR.
10.4. You have the right to demand that the data relating to you provided to us be obtained in accordance with Art. 20 GDPR and to be transmitted to other persons responsible.
11. Right of withdrawal
You have the right to withdraw your consent at any time with Art. 7 Abs.3. GDPR.
12. Right to object
You may at any time object to the future processing of your data in accordance with Art. 21 GDPR. The objection may be made against processing for direct marketing purposes.
13. Deletion of data
13.1. The data processed by us are deleted or limited in their processing in accordance with Articles 17 and 18 GDPR. Unless explicitly stated in this privacy statement, the data stored by us will be deleted as soon as they are no longer necessary for their intended purpose and the deletion does not conflict with any statutory storage requirements. Unless the data is deleted because it is required for other and legally permitted purposes, its processing will be restricted. That the data is blocked and not processed for other purposes. This applies, for example for data that must be kept for commercial or tax reasons.
13.2. According to legal requirements, the storage takes place in particular for 6 years in accordance with § 257 paragraph 1 HGB (trading books, opening balance sheets, annual accounts, trade letters, accounting documents, etc.) and for 10 years in accordance with § 147 Abs. 1 AO (books, records, management reports , Accounting documents, commercial and business letters, tax documents, etc.).
14.1. When contacting us (via contact form or e-mail), the information provided by the user to process the contact request and its processing acc. Art. 6 para. 1 lit. b) DSGVO processed.
14.2. User information can be stored in our hosted Microsoft database or similar request organization.